| SNO. | SERVICES | REQUIREMENTS TO OBTAIN SERVICES | COST | TIMELINE | RESPONSIBLE OFFICER |
| 1. | Admission of Self Sponsored Students | · Minimum course entry grades
· Payment of application fee |
Application Fee:
· Diploma: KSh.1000/= · Others: KShs.1500/- |
Within 2 months of application | · Chairmen
· Dean · Registrar (AA) |
| 2. | Registration of Students | · New Students
a) Valied JKUAT admission letter b) Original certificates for verification c) Uploaded document to student portal d) Payment of fees · Ongoing students a) Payment of fees b) Passing exams in preceding year |
As per fee structure
As per fee structure |
Within 2 weeks of Semester start
Within 2 weeks of Semester start
|
Dean School Administrator |
| 3. | Teaching | · Lecturers
· Engagement of Part time Lecturers · Engagement of External Examiners · Accreditation of programmes · Teaching Materials · Adequate Space · Students and Staff sensitization · Compliance with Quality Standards |
· As per part time policy · As per policy · As per Accreditation charges · Actual cost of requested material · Cost of requested space · Nil |
Within 2 weeks of Semester start
Every 5 years Within 2 weeks of Semester start Immediately
|
Dean DVC (AA) Finance/DVC (A) Chief Procurement Officer DVC (Admin)
Director (DAQA)/Dean |
| 4. | Processing of Students Matters | · Examinations and Transcripts:
a) Approved Exams Mark Sheets b) Approved results by Senate c) Transcripts material · Other students matters: a) Verdict by Disciplinary committee b) Approval of Senate on: – Discontinuation – Deregistration – Supplementary/Special Exams – Academic Leave – External Repeat – Revocation of admission |
Actual cost of material
Nil |
2 months from Senate approval
Within 2 weeks from Senate approval |
Dean School Administrator
Dean Staff in Dean’s Office |
| 5. | Attraction and retention of student population | · Advertisement of existing programs
· Development of marketable programmes · Review of existing programmes · Acquisition of adequate resources · Engagement of appropriate teaching staff |
Actual cost of service |
March of every year
Ongoing Immediately When required |
Corporate Affairs Dept.
Dean Dean/DVC (Admin) Dean |
| 6. | Initiation of collaboration other Universities in the region, Industry, other research and development Institutions | · Collaboration with UoN, TUK, TUM, KU, Makerere, UMU and Dar-es-Salaam Schools of Architecture
· Participation in Shows and Conferences · Involvement in professional consultancy services |
Actual facilitation cost Fare accommodation per diem cost |
Regularly |
Dean DVC (RPE) |
| 7. | Office Management | · Inquiries
· Incoming and outgoing correspondence · Resolutions by School Committees · Compliance with IMS policy · Communication from/to other sections · Performing staff |
Nil |
Continuous |
Dean Administrator Secretary |