Deputy Registrar, Examinations

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Message from Deputy Registrar, Examinations

Examinations are a key component in any academic institution for regularly and deliberately testing candidates’ comprehension, understanding and ability in the various taught units. The examination process culminates with award of a certificate as proof that the recipient has satisfied all academic requirements including passing all requisite examinations.

A University’s standing is judged by the quality of its graduates and this quality is determined to a large extent by the quality of the examinations processes. JKUAT, therefore, places very high importance on the quality and processing of its examinations.

The examinations section is domiciled in the office of the Registrar, Academic Affairs within the Academic Affairs Division. The Deputy Registrar, Examinations, is responsible for all examinations administered by the University both at the main campus, other campuses, and collaborating institutions.

Motto:
“Expeditious service without discrimination”

Vision:
The Examinations Section strives to be a one-stop center of excellence for examinations processing in accordance with the University mandate.

Mission:
To expeditiously process all University examinations while upholding best management practices, integrity and confidentiality to suit the needs of a dynamic University clientele.
Philosophy:
At the examinations section, we ascribe our success to a visionary leadership, teamwork, ethical standards and best practices in all operations.

Mandate:
To ensure that all University examinations are processed in accordance with stipulated schedules, statutes, regulations and in strict adherence to confidentiality. Clients are assured of prompt services, co-operation, and excellent customer relations as embodied in the Service Delivery Charter below;

**Requisite charges apply.

SNo SERVICES/GOODS/ACTION Requirements to Obtain Services / Goods TIMELINES
1. Processing of Students’ Examinations Student ID Card Examination Clearance At the end of every semester
2. Signing & Serialization of Academic Transcripts Consolidated mark sheets from the faculty/school Within three (3) months of the end of academic year/stage
3. Processing  Examination Irregularities Written invigilation report Available evidence Within two (2) months of reporting
4. Processing Examination Irregularity Appeals Written request Within one (1) month of launching an appeal
5. Certification/Verification of  Academic documents
Original documents
Requisite fee receipt
 Within one (1) day of presentation of the request
6. Issue of Certificates Student ID National ID Clearance forms Within three (3) months of graduation
       
7. Receiving and forwarding to departments applications for replacement of Transcripts Filled in application form Requisite fee receipt Within 1 day of presentation of application
8. Receiving and forwarding to departments examination
Remarking applications		 Filled in application form
Requisite fee receipt		 Within 1 day of presentation of application
9. Amendment of Certificate details Original certificate to be amended Requisite fee receipt 3 months from receipt request
10. Preparation of Letter in Lieu of lost Certificate
Copy of certificate
National Identification card
Police abstract
Requisite fee receipt
 Within 1 day of presentation of request
11. Certificate Storage One year after release of certificate To be paid before certificate collection
12. Conversion of grades to GPA
Written request for conversion.
Copy of transcripts
Requisite fee receipt
 Within 1 day of presentation of request
13. Forwarding Academic documents to other Institutions or Organizations
Written request from organization
Requisite fee receipt
 Within 1 day of presentation of request

Rules and Regulations Governing Examinations

The University has in place University Examination Regulations that govern examination issues relating to:-

    • Requirements to be credited with a unit
    • Examinable Assignments (Course Work) other than final examinations
    • Examinations Time-table
    • Examination Venues
    • Conduct of the Examinations
    • Conduct of the candidate during examinations
    • Examination materials
    • Examination irregularities
    • Punishable offences and penalties
    Ms. Lydia Njeri Kimundu
    Deputy Registrar