PCA – Jomo Kenyatta University of Agriculture and Technology

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Training on New JKUAT HRMIS System

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Director DiPPCA at Central Kenya ASK Show

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Director DiPPCA at the Annual Tree Planting Event

Director’s Message

The Directorate of Performance Contracting and Appraisal (DiPCA) was formed to oversee the process of Performance Contracting in the University. The motivation to create DiPCA was the desire of JKUAT to ensure result based management within the University in response to the broader public sector reforms aimed at improving efficiency and effectiveness in the management of the public service. In 2021, the Directorate was additionally tasked with coordinating the work planning function in the University. The name was also modified to be the Directorate of Planning, Performance Contracting and Appraisal (DiPPCA).

The University Strategic Plan- ((2023-2027)) is positioning JKUAT towards a global, transformative and entrepreneurial University. To secure the success of the projects and programmes envisaged in this Plan, effective, expeditious and transparent performance management mechanisms are necessary. From the five-year Strategic Plan the University draws its Annual Work Plans that provide a framework to guide the tracking of the interventions right from goals, to objectives, strategies, performance indicators and finances. The Directorate develops indicators from this Strategic Plan for preparing the University performance contracts during the period 2023-2027. The University annual Work Plan is cascaded to the University’s divisions, departments and individual members of staff to set their annual performance targets in their annual performance contracts and work plans for the period 2023-2027. This will facilitate delivery of results-based management and customer-focused service, increasing satisfaction with public service as envisaged by the Public Service Commision (Performance Management) Regulations, 2021.

The Regulations require all public institutions, departments and public servants to sign performance contracts and undertake performance appraisal annually. To this end, the University has automated the performance assessment of staff on the updated HRMIS from the 2023/2024 fiscal year. Staff are able to set their goals and targets and submit quarterly reports online. The same platform is used to undertake 360- degree competency assessment. DiPPCA is administering both tools and undertakes evaluation of performance is at the end of each contract period. The Directorate offers training to departments and individual staff on the same.

DiPPCA shall seek to facilitate all members of the University to appreciate and embrace the new philosophy of efficient service delivery. We shall endeavour to be all-inclusive in our operations to ensure that the entire JKUAT fraternity understands the concepts and benefits of corporate planning, performance contracting and appraisal. The Directorate hopes that all staff will domesticate the ideas at their respective operational levels.

Dr. Charles O. Gaya

Director – Directorate of Planning, Performance Contracting and Appraisal (DiPPCA)

2023 Annual Tree Planting