Leave / Types of Leaves

Currently Annual leave for non teaching members of staff shall be earned at the following rate:

Grades 12 and above – 36 working days
Grades 11 and below – 30 working days

Leave year shall be from 1st January to 31st December.

Types of Leave

Leave Pending Retirement
In order to adapt to the retirement environment, an employee proceeding on retirement will be entitled to thirty (30) days leave with pay inclusive of Saturdays, Sundays and Public Holidays in addition to the normal annual leave entitlement. This leave should be taken thirty (30) days preceding the effective date of retirement and should not be commuted for cash.

Maternity/Paternity Leave
Female employees shall be entitled to ninety (90) calendar day’s maternity leave with full pay. In this regard no female employee shall forfeit her annual leave entitlement on account of having taken maternity leave.

Male employees shall be entitled to ten (10) working days paternity leave with full pay during maternity confinement of their legal spouse. In this regard, it is clarified that in case of a male employee with more than one (1) spouse he will be entitle to paternity leave only in respect of the wife registered with NHIF contributor’s card and such leave shall be taken not more than once in a year.

Special Leave
The Employer may at her discretion, grant special leave for any purpose not covered by the categories of leave set out above. In granting such leave, the Employer shall take into account the frequency of such absences on employees University work.

Compassionate Leave
An employee desiring to take compassionate leave shall with prior arrangement with the Head of Department and approval of the Deputy Vice Chancellor (Administration) be granted upto a maximum of ten (10) working days in case of emergencies/dire needs relating to a member’s nuclear family. Such leave shall be taken during the emergency/dire need and not after.

Study Leave
In all cases study leave applications shall be processed according to laid down University procedure. For employees studying outside the country they shall be paid 80% of the basic salary. For those leaving their families behind, they shall be paid full house allowance and 80% of basic salary. For those studying within Kenya they will be paid 100% basic salary and house allowance.

Sick Leave
A member of staff who is prevented by illness from carrying out his/her duties is required to furnish a medical certificate signed by a qualified Medical Practitioner or use such other mode of communication to this effect within two consecutive working days of absence.

A member of staff may be granted sick leave at the following rates in a calendar year subject to the following maximum;

On Full Pay
Above five (5) years of Service – six (6) months
Below five (5) years of Service – three (3) months
Contract Staff – two (2) months

On Half Pay
Above five (5) years of Service – six (6) months
Below five (5) years of Service – three (3) months
Contract Staff – two (2) months

Leave of Absence

Upon request, employees shall be granted unpaid leave of absence when on secondment to public institutions or for personal reasons, on the recommendation of the Head of Department and approval of the Deputy Vice Chancellor (Administration). Provided that employees granted leave of absence for any reason other than secondment to public institutions, the period may not be more than two years.

Professional Attachment Leave

(a) The employer considers that in the interest of both the Employer and members of staff it is desirable that members of staff should be released from their normal duties at intervals during their career to undertake professional attachment.

(b) Professional attachment leave will be granted to members of staff on permanent terms only after completion of six years continuous service with the University from the date of appointment or since return from professional attachment.

(c) Staff members wishing to go for such leave shall apply to the Vice Chancellor through their respective Deputy Vice Chancellors.

(d) Professional leave shall be granted at the rate of Six (6) months after six (6) years of continuous service.

(e) Professional leave will be granted on full pay plus other benefits.

Disembarkation leave

A member of staff who has completed their course outside the Country shall be granted ten (10) working days leave upon return.

NB: All types of leaves shall be applied online